Use comments, action items, & emoji reactions - Computer (2024)

1. On your computer, open a document, spreadsheet or presentation.
2. At the top right, click Open comment history.
3. To close, click Open comment history again.

Tip: At the bottom of any comment window, you can also click Open all comments.

1. On your computer, open a document, spreadsheet or presentation.

2. At the top right, click Open comment history.
3. Click on a comment to see its location.

You can also search for a comment by using keywords or usernames:

1. On your computer, open a document, spreadsheet or presentation.

2. At the top right, click Open comment history.
3. To the right of the comments window, click Filter comments by keywords.
4. Enter keywords to search for a comment or person.

Find a comment's location in Google Sheets

In Google Sheets, you can find comments and their location in a Google Sheet.

1. At the bottom of the sheet, point to the comment notification on a tab.
2. In the window, click the cell name to see the comment and its location.

Tip: To see all comments in the sheet, click See all comments.

You can filter comments in Google Docs and Sheets.

1. In a doc or a sheet, click Open comment history.
2. To the left of the comments window, click All to filter the comments by any of the following:
   • All
   • For you
   • Open
   • Resolved
3. (Optional) In Google Sheets, you can filter comments by sheet.To the right of the comments window, click All Sheets to change the filter to the current sheet.
4. All comments in that category will appear in the window.

1. On your computer, open a document, spreadsheet or presentation.
2. On the comment that you want to edit or delete, click More .
3. Click Edit or Delete.

To make your comment visible to someone, you can add them to the comment. They will receive an email notification with your comment.

Tip: If someone has set their status to 'Out of office' and you have permission to view their calendar, you will get a notification in the comment as you add them.

1. On your computer, open a document, spreadsheet or presentation.
2. Insert and type a comment.
3. Anywhere in your comment, enter '@' and their name or email address. When the correct person is suggested, click their name.
4. Click Comment.

Note: If you add someone who doesn't have permission to see the file, you will be asked to share the file.

1. On your computer, open aslideshow.
2. In the toolbar, go toViewand untickShow comments or use the keyboard shortcut:

• ForWindows, ChromeOS:Ctrl+Alt+Shift+N
• For Mac: ⌘+Alt+Shift+N

Reply to comments in documents or presentations

1. On your computer, open a document or presentation.
2. Click the comment.
3. Click Reply and type your reply.
4. To save, click Reply.

Tip:In Google Docs, atthe bottom of the text box, you can click on a Smart Reply.

Reply to comments in spreadsheets

1. On your computer, open a spreadsheet.
2. On the sheet tab, click Add comment .
3. Click the comment that you want to reply to.
4. Click Reply and type your reply.
5. To save, click Reply.

Tip: If someone has set their status to 'Out of office' and you have permission to view their calendar, you will get a notification in the comment as you reply to them.

1. On your computer, open a document, spreadsheet or presentation.
2. Click the comment that you want to close.
3. In the top corner of the comment, click Resolve.

To see a comment that you have closed, click Comments in the top corner of the window. To reopen a closed comment, click Reopen in the top-right corner of the comment.

1. On your computer, open a Google file.
2. Highlight the text, images, cells or slides that you want to comment on.
3. To add a comment, go to the toolbar and click Add comment .
4. Type your comment.
5. Somewhere in your comment, add the email address of the person who you want to assign it to with '@' or '+' in front of it.
6. Click the box next to 'Assign to [name]'.
7. Click Assign. The person who you have assigned the action item to will get an email.

Tip: If someone has set their status to'Out of office' and you have permission to view their calendar, you will get a notification in the comment as you assign it to them.

1. On your computer, open a Google file.
2. Click the comment.
3. Click Reply.
4. Type your comment.
5. Somewhere in your comment, add the email address of the person who you want to reassign it to with '@' or '+' in front of it.
6. Click the box next to 'Reassign to [name]'.
7. Click Reassign. The person who you have assigned the action item to will get an email.

1. On your computer, open a Google file.
2. In the top-right corner of the comment, click Done .

1. On your computer, open the Google Docs, Sheets or Slides Home screen or Google Drive.
2. In the top-right corner of a document, click the number. If you don't see a number, you don't have any follow-ups for that document.
3. You can see the number of open:
   • Action items
   • Suggestions
4. To go to the first action item or suggestion, click an option from the list.
5. To close the menu, click the number.

Tip: If a collaborator has already added an emoji reaction, to add your reaction you can click the emoji. You can add multiple emoji to the same selected text or comment.

Add emoji reactions to highlighted content

1. On your computer, open a Google Doc.
2. Select the text that you want to react to.
3. Select an option:
   • In the right-hand margin, click Add emoji reaction .
   • Go to Insert Emoji reaction.
4. Select an option:
   • Choose the emoji that you want to add.
   • You can also enter search terms for an emoji.

Add emoji reactions to comments

1. On your computer, open a Google Doc.
2. Hover over thecomment that you want to react to.
3. Click Add emoji reaction .
4. Select an option:
   • Choose the emoji that you want to add.
   • You can also enter search terms for an emoji.

1. Click an emoji reaction.
   • To remove your reaction, click the emoji again.
     • Tip: If you remove your reaction, it doesn't remove other collaborators' reactions.
   • To archive the reaction, click More options Resolve.
     • Tip: To view archived reactions, at the top right, click Comments

You can select a comment and use keyboard shortcuts to:

• Navigate between comments.
• Reply to comments.
• Hide or show comments.